User Management

In the Social Registry, user management is typically handled through an administrative interface that allows administrators to create, modify, and deactivate user accounts. The specific process may vary depending on the system's design and configuration, but generally, the following process are involved:

1. User Creation: Administrators can create new user accounts by entering basic information such as username, password, and email address. They may also assign roles and permissions to the new user.

2. Role Assignment: Users are assigned roles based on their responsibilities within the system. Roles determine the permissions and access rights that users have within the system.

3. User Activation and Deactivation: Administrators can activate or deactivate user accounts as needed. Deactivating an account prevents the user from accessing the system, while activating an account restores access.

4. Audit Logs: The system may keep audit logs of user activity, recording actions such as login attempts, changes to user accounts, and access to sensitive data. Audit logs help administrators monitor user activity and identify potential security issues

User Roles

The following lists the different users in the Social Registry module along with their roles and responsibilities.

User Role	Role and Responsibility
Super Administrator	Role The Super Administrator has the highest level of administrative access. Responsibility Total command of the system such as able to configure every option. possesses access to all data, features, and functionalities in the system. able to manage additional administrators and users.
System Administrator	Role The System Administrator manages the technical and operational aspects of the system. Responsibility Ensures the system is running smoothly. Creates users, assigns and revokes privileges. Handles technical issues and user support. May share some responsibilities with the Super Administrator but typically focus on the technical side. Manages system updates and maintenance.
Crypto Administrator	Role The Crypto Administrator plays a crucial role in the system's security module. Responsibility Manages and secures cryptographic keys. Oversees encryption practices to ensure data security. Ensures data integrity and protection against unauthorised access. Maintains the confidentiality, availability, and integrity of sensitive information. Can decrypt and view individual encrypted records or PII information. Normally, this role is linked to other important roles.
Registrar	Role The Registrar manages the registration process of individuals in the Social Registry module. Responsibility Oversees the enrollment of new individuals. Ensures that registration data is accurate and complete. May validate and approve registration applications.
Data Administrator	Role The Data Administrator manages the data in the Social Registry module. Responsibility Ensures data integrity and security. Performs data updates and maintenance. Manages data import and export processes. Can create and manage data backups.
Data Validator	Role The Data Validator ensures the accuracy and validity of the data collected. Responsibility Reviews and verifies the data entries for accuracy and completeness. Identifies and corrects the errors or inconsistencies in the data. Works closely with Data Administrators to maintain data quality. Raises data correction requirements for Data Collectors or Data Administrators
Data Collector (Registration portal user)	Role The Data Collector collects data through the registration portal. Responsibility Uses the online registration portal to collect and input data. Ensures data is accurately entered into the system. May assist individuals with the registration process through the portal.
Data Enumerator (Same as Data collector but offline)	Role The Data Enumerator collects data offline, often in the field. Responsibility Conducts surveys and gathers data from individuals or households. Typically makes use of the tools like ODK or Kobo. Records data manually or using offline tools. Submits collected data to the Data Administrator for integration into the system.
Data Collection Supervisor	Role The Data Collection Supervisor oversees and manages the Registration Portal's data collection team to ensure accurate and effective data gathering. Responsibility Supervises Data Collectors using the registration portal. Coordinates data collection activities within the portal to ensure efficiency. Monitors the quality of data being entered into the Registration Portal.

Custom configuration for user roles

User Role	Add	Edit	Approve	Edit count before lock	Request for edit	Edit request approver	Approve edit requests	Request for correction	Correction requested to
Super Administrator	Yes	Yes	Yes	-1	NA	NA	Yes	No	NA
System Administrator	No	No	No	NA	NA	NA	No	No	NA
Crypto Administrator	No	No	No	NA	NA	NA	No	No	NA
Registrar	Yes	Yes	Yes	-1	NA	NA	Yes	No	NA
Data Administrator	Yes	Yes	No	2	Yes	Super/System Administrator	Yes	No	NA
Data Validator	No	No	Yes	NA	No	NA	No	Yes	Data Collector
Data Enumerator	Yes	No	No	1	Yes	Data Administrator /Registrar	No	No	NA
Data Collector	Yes	Yes	No	1	Yes	Data Administrator /Registrar	No	No	NA
Data Collection Supervisor	Yes	Yes	No	1	Yes	Data Administrator /Registrar	No	Yes	Data Collector

Notes:

Edit count before lock	Description
-1	The user is free to edit the data without any limitations.
1	The user is allowed to make changes to the data only once.
2	The user is allowed to make changes to the data two times.