# Create Program Fund This document provides instructions to allocate fund for a program. ## Prerequisites * A user must have the administrator role. * A user must have access to the program module. ## Procedure 1. Click the main menu icon ![](https://1895884874-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2FnKdOHLbjDdIln1QDNwSx%2Fuploads%2Fgit-blob-1b48611b7e3fc05b72b589735073c90404ac05ef%2Fmain-menu.png?alt=media) and select ***Programs***. ***Programs*** screen is displayed.
2. Click the ***Accounting*** in the menu bar and then click ***Program Funds***.
***Program Funds*** screen is displayed.
3. Click the ***Create*** button. ***Program Funds / New*** screen is displayed.
The fields and their descriptions are given below. | | | | ------------------------ | --------------------------------------------------------------------------------------------------------------------------------------------------- | | Reference Number | Displays reference number as Draft by default | | Program | Select the appropriate program from the drop-down | | Company | Select the appropriate company from the drop-down | | Disbursement Journal | Displays the program name | | Date Entered | Displays the date on which fund is allocated | | Amount | Enter the amount to be allocated to the selected program | | Currency | Displays the currency type | | Remarks | Enter additional information, if any | | Accounting Journal Entry | | | Date Posted | Click the drop-down arrow and select the date on which the fund is allocated for the program | | Journal Entry |

Select the appropriate entry from the drop-down.

Note:

You can also click the Search More ... options to find the journal entry.

| 4. Click the ***Save*** button to save the data and exit from the screen. 5. Click the ***Discard*** button to exit from the screen without saving the data. 6. Click the ***Post*** button to post the allocated fund to a program. 7. Click the ***Cancel*** button. A message pops up that indicates the allocated fund's cancellation with the time details.
8. Click the ***Reset to Draft*** button to reset the allocated fund to a program. The newly added program fund with the reference number is listed in the program fund screen.