📔Configure and Import ODK Form

This document provides step-by-step instructions for configuring the ODK central into the PBMS and importing the ODK form. After importing the ODK form, only the fields and their values customised using the JSON formatter are included in the individual/group registries of the PBMS.

Note:

Every ODK form must have its own ODK importer.

Prerequisites

• A user must have an Administrator role to access ODK Central in OpenG2P systems.

• A user must know the pyjq syntax to customise the value in the JSON Formatter fields.

Procedure

1. Click the main icon and select ODK.

ODK screen is displayed. You can find two tabs.

• ODK Import

• Configuration

ODK Import

By default, ODK -> ODK Import page is displayed.

2. Click the New button.

ODK Import New screen is displayed.

The fields and their descriptions are given below.

3. Customize the ODK Importer based on the ODK form fields

Parameters	Description
ODK CONFIGURATION
ODK Config	The name of the ODK configuration
TARGET SETTINGS
Target Registry	Specifies whether imported records should be associated with individual or group registries within the PBMS. Select the appropriate value from the drop-down. The valid values are: Individual Groups
JSON Formatter	Enables users to define a custom JSON formatter for transforming retrieved data before importing it into the PBMS. Refer to relevant documentation for details on utilizing the JSON formatter using PYJQ library.
TIME INTERVAL
Interval in Hours (Optional)	Defines the interval (in hours) at which the import process should be automatically triggered. This allows for scheduled data updates.
PROGRAM DETAILS
Program	Map the registrant into the program.
Test Connection	Verifies the established connection between the ODK Importer and ODK Central. Ensures that the ODK Importer can effectively communicate with ODK Central, the server hosting the ODK forms. Enables seamless data transfer between the two systems
Import Records	Tracks the progress of data import and identifies any errors that may occur during the process. Provides users with real-time updates on the status of their data import, allowing them to quickly address any issues and ensure a smooth import process.
Start/Stop	Start executes the scheduled job to run periodically at fixed times, dates, or intervals. Stop terminates the scheduled job.

Icon	Click to
	Select the appropriate value. The available values are: Archive Duplicate Change Password Disable two-factor authentication Send Password Reset Instructions Privacy Lookup
	Save manually the individual data and exit from the screen.
	Discard changes and exit from the screen.

Configuration

4. Click the tab Configuration in the menu bar.

Configuration screen is displayed.

5. Click the New button.

Configuration New screen is displayed.

The fields and their descriptions are given below.

6. Enter the valid values to access ODK Central in OpenG2P systems.

Field	Description
ODK Configuration
Name	Enter the name for the ODK importer.
Base URL	Enter the URL of the ODK Central.
Username	Enter the username which is used to login ODK Central
Password	Enter the password which is used to login ODK Central
Project details
Project	Enter the project number. For example, 3
Form ID	Enter the ID of the form. For example, Safety-Net-Program

Sample ODK form URL

Test Connection

Test Connection feature establishes the connection between ODK Central and PBMS.

7. Click the Test Connection button.

If the Test Connection feature connects the ODK Central and PBMS successfully, a successful message pop ups.

If the Test Connection feature unable to connect the ODK Central and OpenG2P systems, an error message pop ups.

8. Click the OK button to exit the dialog box.

Import Records

Import Records feature imports and stores the records in PBMS.

9. Click the Import Records button.

If the ODK form is imported successfully, a success message pops up.

If no new ODK forms are submitted, ODK form records will not be imported.

You can find the configuration details in the ODK Configuration screen and imported ODK forms' status in the ODK Import screen.

This completes the process of importing an ODK form from ODK Central into the PBMS.

JSON Formatter

Configure the required fields based on the ODK form field using pyjq JSON formatter.

Sample JSON Formatter

JSON Formatter