Registry Intake

Registry Intake is a key mechanism for creating and onboarding records into the registry.

The intake layer is used a JSON-configured form widgets that dynamically assembles forms at runtime, eliminating the need for hardcoded forms for each register type.

1. Intake Overview & Process

Registry Intake defines the lifecycle through which a record is created, verified, processed, and stored in the system.

Intake Lifecycle

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Key Stages in Intake Form Lifecycle

Draft Stage

• Form is created or edited

• Users can save and update multiple times

• Status: intake_form_status = DRAFT

Submission Stage

• Form is finalized and submitted

• No further edits are allowed

• A submission record is created

• Status: intake_form_status = FINAL

Verification and Approval Stage

• Multiple verification steps can be performed based on configuration

• Final decision is made after all verifications

• Status: approval_status

  • PENDING → Awaiting review

  • APPROVED → Approved

  • REJECTED → Rejected (flow ends)

Change Request Stage

• Triggered after approval for backend processing

• Status: change_request_submission_status

  • NOT_APPLICABLE → Not submitted or not approved

  • PENDING → Ready for processing

  • PROCESSING → In progress

  • PROCESSED → Successfully processed

  • FAILED → Failed after retries

Completion Stage

• Final outcome of the process:

  • Success → Record stored in registry

  • Failure → Processing failed after retries

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2. Configure Intake Form Using Configuration Page

Step 2.1: Select Register

• Select the target register for which the intake form will be configured

Step 2.2: Create Intake Form

• Add a new Intake Form Tab

• Provide form details such as name and description

Step 2.3: Create Sections within the Intake Form

• Add multiple sections under the intake form tab

Important:

• One section must be marked as the primary and core section

  • is_core_section = true

  • is_primary = true

• Remaining sections should be non-primary

Step 2.4: Configure UI Schema

• Define and update the UI Schema for each section

This controls:

• Field layout

• Input types

• Rendering behavior

Step 2.5: View and Fill Form

• Open the configured intake form

• Verify:

  • Sections render correctly

  • Fields behave as expected

• Fill and test the form end-to-end

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