# Create and Approve Program Cycle

## Description

This guide will provide the steps to create and approve the disbursement cycle under a program.

## Pre-requisites

The user should have a role which is configured in the *Approver Group* under *Configure the Cycle Manager* while [creating program](https://docs.openg2p.org/1.1/guides/user-guides/create-a-program).

## Steps

1. Navigate to *Programs* using the menu bar.

<figure><img src="https://1098398587-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2FYPoyCjtgyun9HOF3pnQT%2Fuploads%2Fgit-blob-a0d181abf7abba8d690aaca35e17aadbef96adff%2Fprograms.png?alt=media" alt=""><figcaption></figcaption></figure>

2. Click on the program name for which cycle needs to be created.

<figure><img src="https://1098398587-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2FYPoyCjtgyun9HOF3pnQT%2Fuploads%2Fgit-blob-a838028c26b22b64d4407780dfdc8edce6c597a3%2Fprogram-list-view-page.png?alt=media" alt=""><figcaption></figcaption></figure>

3. After Clicking on *Create New Cycle*, the new cycle will be added in the cycle section with *Draft* status.

<figure><img src="https://1098398587-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2FYPoyCjtgyun9HOF3pnQT%2Fuploads%2Fgit-blob-1c6c81895c1ecbf81039dc104a0184eb6bbcd8d2%2Fprogram-detailed-view.png?alt=media" alt=""><figcaption></figcaption></figure>

<figure><img src="https://1098398587-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2FYPoyCjtgyun9HOF3pnQT%2Fuploads%2Fgit-blob-9421bbeed1096dcf29e20a0cba3a84649d5f376b%2Fdraft-cycle.png?alt=media" alt=""><figcaption></figcaption></figure>

4. Navigate inside the cycle using the arrow icon button beside the cycle name.
5. After clicking on *Copy Beneficiaries from Program* button program beneficiaries will be copied into the cycle.

<figure><img src="https://1098398587-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2FYPoyCjtgyun9HOF3pnQT%2Fuploads%2Fgit-blob-5fd8ba50bf1e763585df47f96e3476b155595fc3%2Fcycle-detailed-view-page.png?alt=media" alt=""><figcaption></figcaption></figure>

6. Click on *Prepare Entitlement* to create entitlements to beneficiaries as per the Entitlement Manager configuration

<figure><img src="https://1098398587-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2FYPoyCjtgyun9HOF3pnQT%2Fuploads%2Fgit-blob-e6d46c1a975fb8ec54649d2922d3de3f2e9fb183%2Fcycle-entitlement.png?alt=media" alt=""><figcaption></figcaption></figure>

7. Once the entitlement is ready click on *Approve* button where cycle status will be moved from *Draft* to To *Approve*.

<figure><img src="https://1098398587-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2FYPoyCjtgyun9HOF3pnQT%2Fuploads%2Fgit-blob-6bd848e8bab44ecf629a26e695987d9edd5b7891%2Fcycle-to-approve.png?alt=media" alt=""><figcaption></figcaption></figure>

8. Once more click on *Approve* button to approve the cycle and the cycle status will be moved from *To Approve* to *Approved.*

<figure><img src="https://1098398587-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2FYPoyCjtgyun9HOF3pnQT%2Fuploads%2Fgit-blob-132f424ff82afd66f4f6e60a790ba3bed1cfe13b%2Fcycle-approved.png?alt=media" alt=""><figcaption></figcaption></figure>